we destroy your personal information when it is no longer needed for any purpose which it may be used or disclosed provided that it is lawful for us to do so. We do not destroy or de-identify information that is contained in a Commonwealth Record.
Future Changes
This policy may change over time in light of changes to privacy laws, technology and business practices. If you use our websites regularly or conduct transactions with us that involve collection of your personal information, it is important that you check this policy regularly to ensure that you are aware of the extent of any consent, authorisation or permission you might give.
Purposes
The purposes for which we collect, hold, use and disclose your personal information are those purposes that are reasonably necessary for the proper performance of our functions and activities as New Zealand and Australia health and medical jobs site for clinical professionals and health employees and as a provider of related goods and services. These purposes are likely to vary depending on whether you are a job seeker or a Health and Medical Employer.
The following are also relevant to our use and disclosure of your personal information:
- General Disclosures
- Our Policy on Direct Marketing
Kinds of Information That We Collect and Store
The type of personal information that we collect and hold is information that is reasonably necessary for the proper performance of our functions and activities as online jobs sites in New Zealand and Australia and is likely to differ depending on whether you are a:
- job seeker - i.e. someone who is looking and applying for a health and medical job on the MedicalJobsNZ.com and/or MedicalJobsAustralia.com sites;
- Health and Medical Employer - i.e. someone other than a job seeker who is looking to attract and recruit medical professional candidates by posting job advertisements online;
Sometimes we may collect sensitive information. Sensitive information as defined
in the Privacy Act is only collected with consent and where it is necessary for
the performance of our functions and activities. Sensitive information will need
to be collected where it relates to a genuine information requirement for user registration
or health and medical employer user registration for the posting of a job ad. Our
collection of some types of sensitive information is also governed by equal opportunity
and anti-discrimination laws. For more information regarding the definition of sensitive
information, click on the following link: www.alrc.gov.au
How Your Personal Information is Collected
The means by which we will generally collect your personal information are likely
to differ depending on whether you are:
- Health and Medical job seeker
- Health and Medical Employer (Advertiser)
Sometimes the technology that is used to support communications between us will provide personal information to us.
For job seekers
PPersonal information will be collected from you directly when you fill out an online enquiry form, request technical support and submit an online application form to a job listing on MedicalJobsNZ.com and MedicalJobsAustralia.com's job boards.
Information will also be collected electronically via our telecommunications or email systems.
Personal information is also collected when you provide us with any additional information
about you;
Submitting Online Applications
When submitting a job application via MedicalJobsNZ.com and MedicalJobsAustralia.com’s online application forms, job seekers are required to complete relevant contact information fields and upload content (CV and/or cover letter). When a user submits a job application via our online application form, you are:
- Providing the health and medical employer with your information so they can identify and contact you;
- Agreeing to forward your online application directly to the health and medical employer advertiser or nominated representative;
- Consenting to your information being stored in the MedicalJobsNZ.com or MedicalJobsAustralia.com Advertiser Console on behalf of the health and medical employer to manage their recruitment process;
- Consenting to MedicalJobsNZ.com or MedicalJobsAustralia.com automatically forwarding your online application to the health and medical employer advertiser or nominated representative and,
- Agreeing to contact the health and medical employer advertiser or their nominated agent directly about your online application or job opportunity status.
Health and Medical Employer advertisers that register and create new advertiser accounts to post job ads on the MedicalJobsNZ.com and MedicalJobAustralia.com job boards must comply with our Terms and Conditions, Privacy and Cookies and Security and Payments policies and the Privacy Act. Health and Medical Pty Ltd is not responsible for any third- party, health and medical employer's use of your personal information. You have the right to contact the health and medical employer directly to request access to your personal information, submitted as part of your online application form, at any time.
For Health and Medical Employers
Personal information about you may be collected:
- when you complete an online enquiry form, request technical support and complete the online registration form to create a new account to post ads on the MedicalJobsNZ.com or MedicalJobsAustralia.com websites and,
- electronically through our telecommunications and technology systems.
The type of information that we typically collect and hold about Health and Medical
Employers is information that is necessary to help us manage the presentation and
delivery of our services and includes:
- information submitted and obtained from health and medical employers in connection with registering and creating a new advertiser account to post jobs online;
- client relationship information;
- contact details;
- information about position, contracting and hiring authority, entity details and,
- financial information such as payment and invoice details.
TThe security of your personal information is important to us. Payments are done through a secure payment provider, Stripe. We never store credit card details.
We follow generally accepted industry standards to protect the personal information
submitted to us, both during transmission and once we receive it.
All user generated contact information and uploaded content is stored on secure
Health and Medical Pty Ltd servers and controlled facilities. Health and Medical
Pty Ltd employees and contractors are bound to the confidentiality and privacy of
your personal information. In the event that your contact information is obtained
through unauthorised means, Health and Medical Pty Ltd will not be held legally
responsible.
It is important that health and medical employers, protect their information by keeping their log in details (usernames and passwords) secure.
If unauthorised use of your advertiser account or other security breach occurs (ie requesting your username or resetting your password), please notify us immediately.
If you have any questions about security on our website, you can email us at: [email protected]
Consent
Health and Medical Pty Ltd does not collect any information that identifies you
individually unless you submit it.
When a job seeker chooses to apply to a job board listing via our online application form and upload content (CVs and cover letters) or a health and medical employer chooses to register a free, new advertiser account to manage their advertising and post job ads online, the user is specifically consenting to Health and Medical Pty Ltd's (MedicalJobsNZ.com and/or MedicalJobsAustralia.com) use of your personal information as outlined in our Terms and Conditions, Privacy and Cookies section below.
How Your Personal Information is Held
We take a range of measures to protect your personal information.
When job seekers submit an online application to a job advertisement on our job board, MedicalJobsNZ.com and MedicalJobsAustralia.com temporarily stores user generated information (listed above) on our server - whilst the job ad is active/published online. Once the job ad expires, MedicalJobsNZ.com and MedicalJobsAustralia.com emails the employer the applicant contact information and all stored applicant content details and uploaded content is permanently deleted from our server.
Whilst active, your personal information is held in our secure database which has restricted access to employees with approved login credentials. Information may also be stored in hard copy filing systems that are locked and only accessed by persons authorised to do so as is reasonably necessary for the proper performance of our functions and activities as online jobs sites in New Zealand and Australia.
There are some inherent risks in the use of the Internet Communications and other
Technologies. For more information, see link: www.oaic.gov.au/privacy
It is important that you read the section on Electronic Transactions if you are using Internet Communications or other technologies to communicate with us.
Direct Marketing
We market to medical and health professionals and health and medical employers using a variety of methods including email, phone, SMS and print materials. We will only use personal information related to our business, except where you have specifically requested, we don’t. We may use personal information for the purposes of contacting you about our goods and services. If you do not wish to have your personal information used for direct marketing purposes, you may contact us at [email protected], and request not to receive direct marketing communications from us. Upon receipt of this request, your marketing preferences will be updated on our systems.
Any opinions you provide to us such as testimonials may be passed onto a third-party for the purposes of creating marketing materials. In these cases, we will ask your consent before passing this information onto the third-party.
Electronic Transactions
This section explains how we handle personal information collected from our website
medicaljobsnz.com and by other technology in the course of electronic transactions.
It is important that you understand that there are risks associated with use of
the Internet and you should take all appropriate steps to protect your personal
information. It might help you to look at the OAIC's resource on Internet Communications
and other Technologies www.oaic.gov.au/privacy/privacy-topics/internet-communications-and-other-technologies
.
It is important that you:
- know your rights: read our privacy policy,
collection statement and consent to electronic
transactions.
- be careful what information you share on the web.
- use privacy tools on the site - control access to your search listing and profile.
- make sure your anti-virus and data protection software is up-to-date.
Please contact us at:[email protected] if you have concerns.
Sometimes, we collect personal information that individuals choose to give us via
online forms or by email, for example when individuals:
- ask to be on an email list such as a job notification list;
- register as a site user to access facilities on our site such as a job notification
board;
- make a written online enquiry or request technical support by emailing us through
our website;
- submit a resume/CV and/or cover letter through our website;
- follow, interact and converse via social networking platforms such as LinkedIn, Facebook and
Twitter
Cloud Computing Services
In cases where we use cloud computing services, we will take reasonable steps to
ensure that:
- disclosure of your personal information to the cloud service provider is consistent with our disclosure obligations under the APPs. This may include ensuring that we have obtained your consent, or that the disclosure is for purposes within your reasonable expectations;
- disclosure is consistent with any other legal obligations, such as the restrictions on the disclosure of tax file number information or the disclosure by private employment agencies of job seeker details and,
- our Cloud computing services provider’s terms of service recognise that we are bound by obligations to protect the privacy of your personal information and that they will not do anything that would cause us to breach those obligations.
Uploading Logos
Logos should only be used from companies who have given consent to the display of
their logo. Displaying logos without the company's consent may breach privacy laws
and you may be responsible for any legal consequences.
Emails
Our technology systems log emails received and sent and may include voting, and
read and receipt notifications to enable tracking.
When your email address is received by us, it may be added to a mailing list for
the purposes of communicating with you information we feel you would be interested
in unless you have specifically requested not to be added to any mailing lists,
or you opt-out of receiving communications.
Call & Message Logs
Our telephone technology (systems and mobile phones) logs telephone calls and messages
received and sent and enables call number display, which may include your profile
picture if you have provided it.
When your call number is received by us because you phone us or send us a message,
the number (and profile picture) will only be used or disclosed for the purpose
for which you have provided it and it will not be added to a phone list or used
or disclosed for any other purpose without your consent other than as may be permitted
or required by law.
Mobile Access
Our staff use laptops, tablets, phones and other portable electronic devices that
allow them to access, retrieve and store your personal information.
Paperless Office
Recognising the environmental advantages and efficiencies it provides, we operate as a partially paperless office as a result of which your paper-based communications with us may be digitised and retained in digital format. It is therefore important that, except where specifically requested, you do not send us originals of any paper based document and that you retain copies for your own records.
Our Information Records System
We use an internal company software and database to log and record business operations.
Your information is stored in our internal company software, database and network
drives. Your information is also securely retained as part of our backup and Disaster
Recovery processes. Backups are secured with access by authorized IT persons only.
Where we utilise Cloud computing services, please also refer to Electronic Communications
– Cloud Computing Services to understand our obligations.
Web Browsing and Cookies
When you look at our websites, our Internet service provider makes a record of the
visit and logs (in server logs) the following information for statistical purposes:
- your server address;
- your top level domain name (for example .com, .gov, .org, .au, etc);
- the pages you accessed and documents downloaded;
- the previous site you visited and,
- the type of browser being used.
We do not identify users or their browsing activities except, in the event of an
investigation, where a law enforcement agency may exercise a warrant to inspect
the Internet service provider's server logs.
We do not accept responsibility for the privacy policy of any other site to which our site has a hyperlink, and it is advisable to look at the privacy policy of other sites before disclosing personal information.
Website Cookies
Cookies are uniquely numbered identification numbers like tags which are placed
on your browser. By themselves cookies do not identify you personally, but they
may link back to a database record about you. If you register on our website, we
will then link your cookie back to your personal information details.
Our websites use cookies to monitor usage of our website to create a personal record of when you visit our website and what pages you view. Cookies are necessary to enable tracking/measurement of our visitors on our website, but if you do not wish us to retain any information about your visit to our website you could delete the cookies on your browser and change the settings on your web browser program.
The website analytical statistics, your preferences, marketing and referral tracking
for medicaljobsnz.com are generated from this usage data, as outlined above,
and analytics programs such as Google Analytics are used to view and access the
data.
Cookie Policy Changes
Our cookies policy may change over time. If you use our website regularly, it is
important that you check this policy from time to time for future updates.
Web Beacons
If we use web beacons we will display a clearly visible icon on the page. The icon
will include the name of the company collecting information and will be labelled
as a tracking device. The web beacon will be linked to a page disclosing what data
is collected, how it is used, and which companies receive the data. Web visitors
will be able to opt out of data collection by web beacons. Web bugs will not be
used to collect sensitive information.
Contact Us
If you have any feedback or questions about this Statement, the practices of our online jobs sites, or your dealings with Health and Medical Pty Ltd/MedicalJobsNZ.com and/or MedicalJobsAustralia.com, you can contact us in the following ways:
- Email:
- [email protected]
- Telephone:
- +61 1300 663 288